01 / 06
AI Receptionist
Answers every call 24/7, qualifies referrals, books appointments, and sends follow-up SMS.
PhoneSMSBooking
AI workforce for home care
Your agency runs on AI agents.
Deploy specialized AI employees for reception, scheduling, caregiver matching, reputation management, and compliance. Cut admin costs by 60% and answer every call, 24/7.
Built for Medicare-certified home health agencies.
◉ HomeCareAgents operating view
Live agents
Incoming call answeredNew referral · 2:14 PM · 00:47
HANDLED
Caregiver matchedMaria G. → Client #1042 · skills aligned
MATCHED
Visit scheduledThursday, 10:00 AM · EHR synced
BOOKED
Compliance alertDocument gap flagged · handoff ready
YOUR TURN
24/7 always-on coverage
Start with the work
What's breaking in your agency?
Choose the problem that feels most familiar. We'll point you to the AI agents that can take it off your plate.
Recommended starting point
AI Receptionist + Scheduler →
Available now
Every role your agency needs, available as an AI employee.
Six specialized agents you can deploy today — each pre-trained for Medicare-certified home health workflows.
02 / 06
AI Scheduler
Matches caregivers to clients by skills, availability, and location. Eliminates double-bookings.
CalendarEHROptimization
03 / 06
AI Matcher
Intelligent caregiver-client pairing based on personality, language, and care needs.
PairingPersonalitySkills
04 / 06
AI Compliance
Monitors documentation, flags gaps, and generates audit-ready reports from HHAeXchange data.
CMS-485AuditsReports
05 / 06
Reputation Specialist
Monitors Google & Facebook, drafts professional responses, and maintains your 5-star rating.
ReviewsResponsesNPS
06 / 06
Outreach Agent
Automated lead generation and personalized outreach to referral sources and new clients.
LeadsReferralsCRM
Coming soon
Additional agents in development for discharge planning and operations.
Discharge Specialist soon
AI Operations soon
A workflow you can see
AI moves the work forward. Your team stays in control.
HomeCareAgents doesn't disappear behind a magic button. Every action has context, a timestamp, and a clear next step.
✓Automate the repeatable.
Calls, scheduling reminders, compliance checks, and review requests.
Calls, scheduling reminders, compliance checks, and review requests.
✓Escalate the important.
Your team gets full context before they take over clinical decisions.
Your team gets full context before they take over clinical decisions.
✓Keep a record.
See what happened and what the client needs next — audit-ready.
See what happened and what the client needs next — audit-ready.
2:14:01 PM
Incoming referral call
New patient referral from discharge planner. Caller intent is assessment scheduling.
2:14:11 PM
AI Receptionist answers
"Thank you for calling HomeCareAgents. I can help schedule an assessment. What's the patient's name?"
2:14:42 PM
Qualifies and books
Patient: Robert M. · Insurance: Medicare Part A · Preferred time: mornings · Visit type: initial assessment.
2:15:03 PM
Caregiver matched & visit confirmed
Licensed nurse assigned · Thursday 9:00 AM · EHR entry created · Confirmation SMS sent.
2:15:04 PM
Handoff to care coordinator
Full context attached. Coordinator reviews before the visit. YOUR TURN
Built for home care
Your agency has a rhythm. Your AI team should too.
Start with the conversations, visits, and compliance moments that matter most in your day-to-day.
Medicare-Certified Agencies
CMS-485 automation, OASIS compliance monitoring, and audit-ready documentation from day one.
Compliance-first workflowPrivate Duty Home Care
Turn inbound referrals into scheduled caregivers with fast, personalized follow-up across phone and text.
Referral-to-visit workflowHospice Support
Handle intake calls, coordinate with facilities, and keep family communication compassionate and timely.
Intake & coordination workflowSkilled Nursing Agencies
Capture referrals, match by specialty credentials, and keep documentation audit-ready automatically.
Credential & schedule workflowPediatric Home Care
Manage parent communication, therapist scheduling, and school coordination with zero missed touchpoints.
Family coordination workflowMulti-Location Agencies
Centralize scheduling, compliance, and reputation across all branches with a single operating view.
Enterprise workflowCustomer stories
Evidence should feel specific.
Placeholder stories below show the structure we recommend: baseline, workflow, timeframe, and the results still interpreted by people.
"We went from missing 30% of after-hours calls to zero. The AI Receptionist booked 14 new clients in the first month."
"Scheduling used to take my coordinator 3 hours every morning. Now the AI Scheduler handles it in 8 minutes."
"Our Google rating went from 3.8 to 4.7 in three months. The Reputation Specialist turned a negative review into a return client."
*Illustrative placeholder metrics for design only. Replace with verified customer data before publishing.
Security & control
Useful AI should also be accountable.
Your patient conversations are business data. HomeCareAgents is designed to make the flow visible, permissioned, and easy to hand back to a person.
Human handoff by design
Set the topics, thresholds, and moments that always go to your clinical team.
Workflow activity logs
Keep timestamps and action history attached to each patient workflow.
Agency-trained knowledge
Control what your AI team can say, reference, and do — aligned with your policies.
Clear data practices
Review access, retention, deletion, and service boundaries before launch.
Typical investment
Plan around the workflow
~$779/mo per agency
Most agencies start with one high-impact role (Receptionist or Scheduler), then add coverage as the workflow proves its value.
Agent countOne or more AI employees
Call volume100 to unlimited per month
LocationsSingle or multi-location setup
IntegrationsHHAeXchange, WellSky, Twenty CRM
Pricing is a planning range, not a final quote. We'll scope your workflow before any commitment.
A better next step
Book a 30-Minute Workflow Review.
Bring us the part of your agency day that keeps breaking. We'll map the handoffs, recommend a starting team, and show you what should stay human.
No pressure. No generic software tour. Just your workflow.
Book a 30-minute conversation to discuss your business workflow. Please do not include patient information.
Book a conversationOr email info@staffwave.ai.